How-To Guide

If you are the current listed owner of an animal you can make updates and/or corrections to its data. ID and name changes can be corrected by the member until the animal has progeny listed in the database. If the animal has been sold or is multiply owned, the correction request must be sent to the National Office along with the original and current owners authorization of the change. Please reference the Rules and Regulations for changing the names and ID’s on animals with progeny. If you are submitting any updates to the National Office for processing, please only submit the registration number of the animal and the update/correction to be made.

Batch Transfer Form Multiple Owner Form

The Application for Transfer is located on the back of the Registration Certificate. The seller(s) must sign the application, transferring the calf at time of registration. Buyer’s name, complete address and the date of sale are required. Provide the buyer’s member number if known. Breeding information for females must be included on the back of this form.
*If any of this information is not submitted, the application is considered invalid and will be returned to the seller.

A Batch Transfer Form may be used for transferring groups of animals. The seller(s) must sign this form. Buyer’s name, complete address and the date of sale are required. Provide the buyer’s member number if known. Breeding information for females must be included on the second page of this form.
*If any of this information is not submitted, the application is considered invalid and will be returned to the seller.

Providing Breeding Information:
The following information is required:
• Bull’s RAAA registration number
• AI service and breeding date
• Natural service and bull exposure dates
* If a female is bred by a non- registered sire she will be marked as sold open.
*If a sire of another association that is not imported in the RAAA database breeds a female she will be marked as sold open.

THR Assessment Fees

Total Herd Reporting (THR) is simple. All females of assessment age must have a calf record or a reason code for no calf for each calendar year. If a record is not submitted the female will be subject to reactivation fees. Assessment age is defined as females at least 16 months of age or older on the start date of inventory season: Spring (January 1st- June 30th) Spring Herd Inventory is requested in January. All females of assessment age (16 months of age as of January 1) will be listed on the Spring Herd Inventory report. Fall (July 1st - December 31st) Fall Herd Inventory is requested in June. All females of assessment age (16 months of age as of July 1) will be listed on the Fall Herd Inventory report. If an animal is transferred to a new Member prior to THR billing, the new owner is responsible for the THR assessment. Assessments on leased females will be charged to the lessee. Bulls are not required to be listed on active inventory in order to be used as a sire. Bulls are not assessed THR fees and can be inactivated and reactivated without charge. An assessment fee must be paid on each ET calf unless the recipient dam is an active registered female (current year assessment already paid), in which case no additional assessment is due. If the annual assessment on the donor dam has been paid, the owner of the donor dam is allowed one calf registration, whether natural or ET. In the case of multiple births, no additional assessment beyond the cow’s annual assessment will be incurred on a dam.

THR Assessments are based on of females of assessment age that are active on your herd inventory. Electronic reminders to get inventories updated will be sent at the beginning of the calving season. If paper reports are preferred, please notify the National office, they will not be sent out automatically. On these reports, the member has the opportunity to dispose of females that are no longer in their herd. A member may have both spring-calving and fall-calving herds and can move cattle from one season to another by providing a reason code (moved to Next Calving Season) on the inventory report. Do not mark animals that have been or will be transferred with a disposal code. Once the transfer is processed, the animal will be removed from the sellers’ inventory. Disposing of a multiply-owned animal will remove the animal from all owners’ inventories. Bulls are not required to be listed on active inventory in order to be used as a sire. Bulls are not assessed THR fees.

THR Requirements

During each calendar year one of the following must be received for each cow on inventory:

• A calf record through weaning, including dead or commercial calves
• If the calf dies before weaning, the breeder is required to provide the appropriate calf disposal code plus sire information, calf sex, birth date or year, mating, color, and HPS code.
• A reason code for the cow’s failure to produce a calf (example: open, embryo transfer program, moved to the next calving season).
• A disposal code for the cow to remove her from inventory

Failure to comply will result in the female being inactivated and she will be subject to reactivation fees to return to active inventory status.

**These dates are subject to change based on the current calendar year. An official dated calendar can be found on the website and in the yearly Christmas Card.
** Reporting is done electronically, however paper copies of all reports are available upon request.

Import the Pedigree:

• To verify if an animal is in the RAAA database, go to redangus.org, Data Searches & Tools, Animal Search, choose the respective Association and enter the foreign registration number. If no results are found the pedigree has to be built by the RAAA office.
• To build the pedigree, send a copy of the printed pedigree or the registration number with the respective Association to RAAA via Fax, Mail or Email web.rrts@redangus.org
• The pedigree will be built in order of date received at $40 per pedigree. The animal must be registered in the respective Association.
• The current owner and breeder will display in RAAA as it does in the respective Association.
• The animal will receive an RAAA registration number. The animal will be at F-Foreign status, and can only be utilized as a sire or a dam. The animal will appear under Foreign Inventory, but will not be registered and cannot be transferred at F-Foreign status.
• Use the RAAA registration number when utilizing the animal as a sire or dam.
• In order to use an imported cow as a dam, users must be the owner of the dam at the time of calving. If the dam is registered with the American Angus Association and the user is not the owner of the dam, a copy of bill of sale for the calf will have to be provided to register the calf.
• The fee to register a calf out of a F-Foreign dam is $20. If the dam is not utilized, THR fees will not be assessed. Bulls are never assessed.
• If the pedigree states SNP, the RAAA pedigree online will display “Case information confirmed with respective breed association,” which verifies DNA is on file in the respective association.

Dual Register:

• An imported animal will be at F-Foreign status in RAAA. The member can decide whether to keep the animal at F-Foreign status or to Dual Register that animal.
• A Dual Registered animal will be listed within the member’s Active Inventory and can be transferred if desired.
• To bring the animal to Registered status the fee is $20 per head.
• If the animal is a cow over 16 months of age, she will be enrolled in THR and will be assessed a $20 THR fee on an annual basis. Bulls are never assessed.
• Dual Registered animals will stay active until disposed of from the Herd.
• To Dual Register, download a Registration Application from redangus.org under Herd Management/Offline Forms. Fill out the required birth and weaning information for that animal and send it to the RAAA Office (via mail, fax or email) to be processed by staff. 

Heifer Exposure Form

The Heifer Pregnancy (HPG) EPD is used to predict the differences in the percent of daughters who are able to conceive and calve at 2 years of age following exposure to breeding. Heifer Pregnancy is as heritable as most growth traits such as weaning weight and yearling weight. Submitting exposure information on your heifers provides information necessary to produce the Heifer Pregnancy EPD which producers can use to increase the fertility in their cow herd.

Heifer Exposure will be requested in August for spring born heifers and in February for fall born heifers. On the Heifer Exposure report, producers must indicate the breeding start and end dates, individual exposure status, management group, or disposal information 

Management Group Designation

A Management Group designation code (member’s choice) should be used to distinguish management groups. Code should be designated as numerical one or two-digit, no letters.

• Heifers that are only pasture bred (i.e.- no AI) should be designated into different management groups if they are in different breeding pastures.

• Heifers that are A.I. bred in the same management group, and then put into different cleanup bull pastures should be designated into different management groups as well. 

Applicable Disposal Codes 7 = Died after weaning - disease 8 = Died after weaning - other 9 = Died - age 10 = Culled - physical defect 11= Culled - Fertility 12 = Culled - performance 13 = Culled - temperament 14 = Culled - age 15 = Culled - other (incl. sold not transferred) 17 = Sold unexposed 18 = Sold - Exposed open 19 = Sold exposed pregnant 21 = Culled - feet/legs    

You have access to several different types of reports on you herd through your REDSPro login. Please take a look at the tutorials below to learn more about pulling reports.

Herd Management Reports (Reports and Downloads)
 

Custom Group 

Ultrasound Barn Sheet
Want to submit your data via paper or fill out worksheets offline to bring back to enter data online later? Watch this video to learn how to generate and print your own weaning worksheets, Herd Inventory, and other THR Reports.
 

How to Generate and Print Weaning Worksheets, Herd Inventory and other THR Reports

Uploading External Files (Excel, Cow Sense etc..)

Pro Extract – Cattle Management Programs

Print a Black and White Certificate yourself!

One of the features that you can access through REDSPro is the option to print a black and white certificate right away for your records. Choosing Yes to print a certificate within a job generates a colored certificate to be printed at the national office. If you do not need a colored copy, you can mark No to print and print the black and white copy yourself right way.

Need help understanding your certificate of registration? Click the key below to learn more!
Certificate of Registration Key

Registration Status Explanation

R = Registered

• Animals at registered status are active on your inventory.
• Animals at registered status are eligible to be transferred and may have progeny recorded.
• Animals are eligible for a registration certificate if requested.

I = Incomplete

• Indicates the animal is being pre-registered and has met all the requirements for registration listed under the rules and regulations, except weaning weight and date information.

C = Compute
Intended for:

1) submitting calf data to fulfill THR progeny performance requirements in the case when the calves are not intended to be kept as registered breeding stock
2) progeny data from commercial cattle in designed progeny test programs
3) animals from other breeds or registries.

• No performance certificates will be issued.
• Not eligible for transfer.
• Calves at a compute status may be moved to registered status provided they have met all the requirements for registration status.

F = Imported

• Animal imported from another breed association.
• Receives a RAAA registration number.
• Can only be utilized as a parent.
• No performance certificates will be issued.
• Not eligible for transfer.
• Animals at  F status may be moved to registered status provided they have met all the requirements for registration status.

Z = DNA Parentage

• Indicates that DNA requirements have not been met on either the sire or the donor dam of the calf being recorded.
• An animal is not eligible for registered status until the DNA requirements have been completed.
• Animals on hold are not eligible for transfer, registration certificates, or performance pedigrees.
• Animals on hold are not eligible to record progeny.

B = DNA Exclusion

• Indicates that there is an exclusion within the pedigree of the animal per a DNA submitted for parent verification.
• Animals on hold are not eligible for transfer, registration certificates, or performance pedigrees.
• Animals on hold are not eligible to record progeny.

U = Genetic Defect Testing

• Indicates the animal has met all the requirements for registration, except for a required genetic defect test with no test results on file.
• Animals on hold are not eligible for transfer, registration certificates, or performance pedigrees.
• Animals on hold are not eligible to record progeny.

G = Genetic Defect

• Indicates that the animal is not eligible for registration due to expression of a genetic defect.
• Animals on hold are not eligible for transfer, registration certificates, or performance pedigrees.
• Animals on hold are not eligible to record progeny.

To download a PDF version of the How-To Guide, click here.